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To finalize the shortcut key assignment, click “Assign”.

Instead, we tried “Alt + Ctrl + A” instead and discovered that key combination is unassigned. You can reassign the key combination to your AutoText entry, but we decided not to. In our example, we tried to assign “Ctrl + Shift + A” to our “Address” AutoText entry, but that key combination is already assigned to “AllCaps”. If that key combination is already assigned to another function, that function is listed below the “Current keys” list box, next to “Currently assigned to”. The key combination displays in the edit box. Here, we’ve selected our “Address” AutoText entry.Ĭlick in the “Press new shortcut key” edit box and then press the shortcut key you want to use. Scroll down, if necessary, and select the AutoText entry to which you want to add a shortcut key. And Im creating a separate template/addin file that. In Office 365, select File > Options while writing an email. If you are using the Web version of Outlook, go to Settings > View all Outlook settings > Mail > compose and reply, and uncheck the option 'Suggest words or phrases as I type' under text predictions. Or, if you don’t have the text available, type the text into a document and then select it. Similarly, text predictions may be turned off in Outlook on the Web or in Office 365. Im working to create a listing of autotext entries for my staff/users to have available to insert into various places in a document. To create a new AutoText entry, select the text you want to add to your collection of AutoText entries. Heres how: Click the Office button in the upper left corner of the Word window and select Word Options. If youre using Microsoft Word 2010 or earlier, youll need to add the AutoText Gallery to the Quick Access Toolbar. This can be text-only or text and photos. In the list of “Categories” on the “Customize Keyboard” dialog box, scroll down and select “Building Blocks”.Īll available building blocks display in the “Building Blocks” list on the right. Its been a while since Ive last looked at any VBA, both word and excel and now trying to re-familiarize myself with everything. Highlight the content that you want to make an AutoText entry. In the right pane, below the list of commands, click “Customize” next to “Keyboard shortcuts”. Click “Customize Ribbon” in the list of items on the left. Using the Building Blocks Organizer, users can Edit, Delete and Insert AutoText entries in Outlook 2010.The “Word Options” dialog box displays.

Right clicking on the AutoText entries will display menu list with Organize and Delete option. Click the Insert menu in New Message window, then Quick Parts –> AutoText. Users of Outlook can manage AutoText entries by using option available as part of Insert menu. When I am in Quick Parts I can place the mouse pointer over AutoText. Of course I followed your suggestion but this just transferred the edited text to Quick Parts. On Pressing Enter key, “Dear Readers” will be automatically populated in the message window. Ive read through all the help guides in Word 2013 for Quick Parts and AutoText but I still cant do the simple job of editing the AutoText that I have on the Quick Access Toolbar. Now when you start typing first few letters of “Dear Readers”, Outlook will start highlighting the AutoText entry as shown below. You can provide a description for your new entry and click Ok button. This would display the following Create New Building Block window. This can be done by typing Dear readers in New Message window, then press Alt + F3 after selecting the text. An example of such macro can be viewed or downloaded via the link below. Then you can use the Value property of the AutoText to replace the content with the desired string.

For example, if you send lot of emails to your subscribers then you can add some thing like “Dear readers” as a AutoText entry. The idea is to first create the AutoText containing whatever is selected in the document (or you could define another range of your wish). You can create AutoText templates for the text which gets used very often when you are writing an email in Outlook. Auto Text is another template like feature that allows users store pre defined text which gets highlighted when you start typing the first few lines of the text and pressing Enter key will automatically populate the text. We had already seen about creating email templates to avoid repetitive work in Outlook 2016, 20.